A finance backbone for Cultivech — built once, kept healthy every month.
Implement Odoo around how Cultivech actually works — projects, produce and export, services — then a monthly finance rhythm that turns the numbers into decisions.
THE ENGAGEMENT
Two commitments, one outcome
Build it right in 8 weeks. Then keep it decision-ready, every single month.
Odoo implementation
An 8-week implementation shaped around Cultivech's three revenue streams — accounting, sales, purchasing, inventory, projects and ETA e-invoicing, live and tested on real documents.
Monthly finance follow-up
After go-live: the close, the report pack, the review meeting — a monthly rhythm with two service levels to choose from.
What this is — and is not
This is NOT a software installation. It is a finance function built on Odoo: the chart of accounts, the cost structure, the daily flows, the controls — and then a standing monthly discipline so it stays true. The software is the tool; the deliverable is numbers you can run the company on.
YOUR BUSINESS
Three businesses in one company
Cultivech isn't one revenue stream — it's three, each with different finance logic. That is the design constraint everything else follows.
Projects — design & build
Hydroponic systems designed, built and handed over to growers — 15+ farms delivered (Hydro Farms, Nawa Farms, Top Crops, Makady Farms, Hegazy Group…).
Finance implication
Project accounting: a quote that knows its cost, milestone invoicing, work-in-progress, and a per-project P&L — so the next quote is priced on evidence, not memory.
Produce — grow, trade & export
Fresh produce grown and sold locally and abroad — lettuce, spinach, arugula, tomato, basil; hydroponic lettuce exported to South Asia; strawberry R&D underway.
Finance implication
Perishable inventory and yield tracking, cost per crop per cycle, export documentation tied to shipments, and multi-currency receivables.
Services & the app
Operation, consulting, training and technical support for growers — plus the Cultivech App ("Your Farm In One Tap").
Finance implication
Recurring service revenue, contract billing schedules, and — over time — farm data from the app feeding the same reporting spine.
WHAT FINANCE MUST ANSWER
Five questions the system is built to answer
Every configuration choice traces back to one of these.
THE TOOL — CHOSEN FOR FIT
Why Odoo
The tool comes after the design — and for this design, Odoo is the honest recommendation.
One system, three businesses
Accounting, projects, inventory, purchasing and sales live in one place — a project's costs, a crop's inventory and a service contract post into the same ledger, coded by stream.
Analytic accounting is the fit
Odoo's analytic dimensions map exactly to what Cultivech needs: business line × project × farm/crop. Every pound answers three questions at once.
Egypt-ready, affordably
ETA e-invoicing, EGP + foreign currency, Arabic/English — without enterprise-ERP cost. It grows from 5 users to 50 without re-implementation.
The module map
Core: Accounting · Invoicing (ETA) · Sales · Purchase · Inventory · Projects. Supporting: Documents, Approvals, Dashboards. Later, if useful: Manufacturing-style grow-cycle costing, HR/Payroll, an API bridge from the Cultivech App into the same reporting spine.
Edition & hosting (Community self-hosted vs Odoo Online) is a cost decision we take together at discovery — licence costs stay with Cultivech either way, transparently.
THE BUILD
Eight weeks, five milestones
Fixed price, fixed path — EGP 75,000 covers all of it. Each phase ends in something you can see and sign off.
Discovery & design
How each stream really works today; chart of accounts + analytic design (stream × project × farm/crop); process map; edition & hosting decision.
Deliverables
- Finance blueprint signed off by you
- Chart of accounts & analytic plan
- Module map & gap list — what is standard, what needs configuration
Foundation
The accounting core stands: CoA loaded, opening balances, customers/vendors/products master data, banks connected to statements.
Deliverables
- Odoo live in a staging database
- Opening trial balance agreed
- Master data loaded and validated
Flows & Egypt compliance
Sales, purchasing, inventory and project flows configured per stream; ETA e-invoicing connected and tested on real documents.
Deliverables
- Quote-to-cash and purchase-to-pay working end-to-end
- Project costing & milestone invoicing live
- ETA e-invoice clearing on test documents
Team & rehearsal
Your team trained on their daily screens; a full month simulated end-to-end; issues fixed while it is still rehearsal.
Deliverables
- Role-based training done
- UAT checklist cleared
- Cut-over plan agreed
Go-live & hypercare
Real transactions start in Odoo. Two weeks of close support so the first real close lands cleanly.
Deliverables
- Production go-live
- First-close support
- Handover pack: manuals + configuration document
AFTER GO-LIVE
The monthly rhythm
A close that ends in a decision meeting — not a spreadsheet hunt.
Banks reconciled, accruals posted, inventory counted and valued, intercompany/stream allocations done — with your team, not instead of it.
P&L by stream and by project, cash position and runway, AR/AP aging, crop-cycle costs, and the KPIs we agree matter.
45 minutes with the founders: what moved, why, and the 2–3 decisions the numbers are asking for.
Questions answered, mistakes caught early, users supported — and in the Finance Partner option, the system itself keeps evolving.
INVESTMENT
Simple, flat, predictable
One implementation fee. Then choose the monthly level that fits — and switch or stop with a month's notice.
Finance Partner
Your outsourced finance manager and Odoo partner in one.
- Monthly close run together with your team
- Full report pack + founders' review meeting
- Cash, AR/AP follow-up discipline
- ANY Odoo customization included — reports, fields, automations, new flows
- User support & refresher training
- Quarterly deep-dive: pricing, margins, crop & client mix
Financial Review
The assurance layer: your team closes, I make sure it is right.
- Monthly review after your team closes
- Exceptions & corrections report
- Management summary pack
- One review meeting per month
- Odoo changes quoted separately as needed
WHAT CHANGES
Ninety days after go-live
Every pound knows its job
Coded to stream, project and farm from day one — no more untangling at year-end.
Numbers by day 7, every month
A close that ends in a decision meeting, not a spreadsheet hunt.
Projects priced on evidence
The next quote starts from the last project's real margin.
Export-grade paperwork
Invoices, shipments and ETA clearance tied together and auditable.
Bank- and investor-ready books
When financing or a partner conversation comes, the numbers are already dressed.
Ready when you are.
One message — and we can start within two weeks.
Appendix — on demand
The detail behind the proposal: scope boundaries, the option comparison, assumptions, terms — open when you want it.
APPENDIX · SCOPE
What the implementation includes
Included
- Everything in the 8-week plan: discovery, CoA & analytic design, configuration of Accounting, Sales, Purchase, Inventory and Projects, ETA e-invoicing setup, data migration (opening balances + master data), role-based training, UAT, go-live and first-close support
- Documentation: finance blueprint, configuration document, user quick-guides
- Project management of the implementation itself — one weekly checkpoint with the founders
Not included
- Odoo licence / hosting fees (paid by Cultivech directly — edition decided together at discovery)
- Historic transaction re-entry (we open from an agreed trial balance; history stays in the old records)
- Third-party integrations beyond ETA (e.g. Cultivech App API) — scoped separately or under Option A
- Statutory audit, tax filings and legal services — I prepare the books; filings remain with your tax advisor
APPENDIX · THE TWO OPTIONS, SIDE BY SIDE
Finance Partner vs Financial Review
| Option A · Finance Partner | Option B · Financial Review | |
|---|---|---|
| Monthly close | Run together with your team | Reviewed after your team closes |
| Report pack | Full pack + KPIs | Summary pack |
| Review meeting | Monthly, 45 min | Monthly, 45 min |
| Cash & AR/AP follow-up | Included — active discipline | Flagged in review |
| Odoo customizations | Included, unlimited within reason | Quoted separately |
| User support | Included | Not included |
| Quarterly deep-dive | Included | — |
| Fee | EGP 15,000 / month | EGP 10,000 / month |
APPENDIX · HOW WE WORK
Assumptions & your side of the table
- Cultivech assigns one person who owns daily entry (invoices, receipts, payments) — I build the system and the discipline; day-to-day typing stays in-house
- Founders are available for one weekly checkpoint during implementation and the monthly review after go-live
- Data needed for opening balances (bank statements, customer/vendor lists, stock counts) is provided during Foundation
- Odoo edition & hosting chosen at discovery; licence/hosting costs are Cultivech's, billed by the provider directly
- Fees exclude any applicable taxes; official invoices provided
APPENDIX · TERMS
Commercial terms
APPENDIX · WHO YOU'RE HIRING
Why me for this
- Head of Finance at an Egyptian agri-tech group — living daily in exactly this mix: multi-site agriculture, projects, inventory, export and investor reporting.
- Led a complete Odoo implementation end-to-end — chart of accounts to ETA e-invoicing to payroll — and run the monthly close on it now.
- Agri-specific finance: crop-cycle costing, biological assets, seasonal labour, farm-level analytics — not generic bookkeeping.
- This engagement is delivered personally — the person who designs the system is the person on the monthly review call.